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Active Schools - Outdoor Learning

The brief for this project is to develop a training programme that will improve teachers' capability, opportunity and motivation to incorporate active outdoor learning as a key part of the curriculum provision for the children in their school going forward.

Deadline: Friday 29 January 2020, 12pm.

***Notices***

There was a clerical error on the Neighbourhood Leadership tender form posted on the Active Bradford website for Girlington and Heaton/Frizinghall that meant this contained the incorrect tender document. This has now been corrected and the website has been updated.

We apologise for any inconvenience caused and due to this we will be extending the deadline on the following tenders to 20^th October 2021.

• JU:MP Neighbourhood Leadership – Girlington
• JU:MP Connector Programme - Girlington
• JU:MP Neighbourhood Leadership – Heaton/Frizinghall
• JU:MP Connector Programme – Heaton/Frizinghall

As our tender documents outline, any queries about the tender requirements can be made by email to tenders.jump@bthft.nhs.uk

We will publish all questions raised (without disclosing the source of the enquiry) and all responses to bidders here unless we consider the information to be commercially sensitive.

Query

In relation to the information below I cannot seem to see any reference to appendix 3

please could you advise where reference is 3, so that i might ensure we follow the correct guidance

Question

• Provide your plan for implementation using the template in Appendix 3 - Project Map, this should include your specific outputs (numbers engaged, number of sessions etc)

Answer

This has been an oversight the Appendix 3 (Question 3) refers to Appendix 2 project map in the tender document.

Question

Is there no JUMP Neighbourhood Leadership Programme for Manningham City, like there are for Girlington and Heaton?

Answer

The JUMP Neighbourhood Leadership Programme is in place for Girlington and Heaton as there will not be a Community Engagement Manager to support the programme in this neighbourhood. Sonia will be working as the Community Engagement Manager in the Manningham area and will bring her knowledge and expertise to supporting the programme.

Girlington and Heaton are important to test the replicability of the JU:MP programme in new areas, if it proves to be a success and gets rolled out more widely across the region etc.

Question

How rigorous and long is the evaluation process? There is no detail of this on the tender.

Answer

The evaluation requires that you complete the JU:MP reporting tool and submit this to JU:MP every six months. The reporting tool is an Excel spreadsheet but you do not need to have any knowledge of Excel to use it. It requires you to record the following information:

• Planned delivery – how many sessions you expect to deliver and information on the demographics of your core staff
• Sessions delivered – when you delivered a session, whether or not all planned sessions could be delivered, what went well in each session and what challenges you had for each session
• People registered – the demographics of people attending your project (e.g. age, gender, ethnicity, which school a child attends)
• People attending – a record of who is attending which sessions (to help us identify who is regularly engaged with your project)
• Attendee feedback – responses from the JU:MP satisfaction survey which includes what people liked most and least about your project (you will be asked to collect responses from attendees towards the end of each 6 month period)
• Report – most of the above data will be analysed automatically and you will not need to perform any calculations or create graphs for this. You will need to feed back to us a summary of the following:
  • What your project involved (e.g. what types of activities were delivered, what training courses you offered)
  • The key things that went well in the sessions
  • The key challenges faced with the delivery of the project, and what did you do to overcome these
  • The impact of your project on people attending and on your staff
  • How you ensured that people with physical or learning disabilities could take part in your project
  • Your feedback on working with JU:MP

JU:MP also welcomes any additional information you collect through your service that would help evaluate the project e.g. case studies, other surveys, video diaries, informal feedback.

The submission dates to return your report are below.

JU:MP Sustainable Sport & Physical Activity - Tender Query

Question - In terms of the procurement is it negative to wait to apply or will all only be read at closure, I'm off on holiday today and will get round to it but it's easier if I do in a few weeks.

Answer – Applications will only be read after the deadline for application is passed

JU:MP Sustainable Sport & Physical Activity.

Question- Is there one city wide pot at a value of 20/40k or does this pot exist for each delivery area to strengthen activity delivery?

Answer- sustainable activities tender (20-40k)for the JU:MP area delivery across the 8 neighbourhoods as per the slide below. Projects that can be to either work in one neighbourhood or across a number of neighbourhoods but its primarily about the ideas at this stage and then we would like to hold discussions at interview to explore the details of where the programme takes place.

JU:MP Connector Programme

Question- Could you tell me what the expected period of delivery of the programme is?

Answer- The contract is for 2 years which is in the tender outline (page 9, duration of contract)

JU:MP Connector Programme

Question- We're after a little clarification on a couple of issues, the first being tender length and value as different documents contradict each other as to contract length, the briefing docs state a one-year contact and tender docs state a two-year contact at the same contract value of 90k / 100k. So, could you please confirm whether it's a one- or two-year contact at this value at this value.

Answer-Yes the contract length is 2 years for the value of £90/100k – apologies for the error in the briefing docs

JU:MP Neighbourhood Leadership - Girlington

Question

Just a quick question – does our organisation have to be located in the specified neighbourhoods which the tenders are for? E.g. we are located in Odsal – can we apply to lead the programme in Girlington?

Answer

You do not need to be located in the specified area.

BiB/JU:MP Digital – Behaviour change and data collection tool to improve children's health and wellbeing

Questions:

1. Dubit Ltd undertook the initial development stage for the JU:MP digital data registration/collection system and engagement tool in 2020- 2021. Is there information you can point me to, on what this initial development included; what its intrinsic elements were; what the output was (can you share any platform scope / screenshots / further information)?
2. What were the conclusions of the initial development stage, with Dubit Ltd.? Did you get concrete ideas on what worked / didn't work, in order to build meaningful specifications for this ITT?
3. What additional elements to a digital solution are you seeking, that the initial development by Dubit Ltd. did not provide?
4. Can you give an idea of the data fields that you wish to collect through the digital environment?
5. Can you define what is meant in this specification by "gamification"?
6. The current scope seems fairly broad and open to interpretation, which I appreciate is probably intentional. Can you please give an indication of what you are measuring the bids on?
7. Do you have a view on who will own the IP for the solution, in terms of the content and the underlying technology?

Answers:

The development by Dubit was primarily insight with young people and the broad design was scoped out however currently no MVP has been developed.

We are interested in evidence of previous experience of bidders, quality and technical skills of the team members involved and the approach you would take to service delivery. We have included the assessment criteria in the tender document on p.9 – 12

Here is some more information on what we envisage around the physical activity element:

Insight showed children would use the app to measure their physical activity and respond to prompts to engage more with the JU:MP programme. This could include getting points/digital rewards for the number of steps they achieved and also points for attending their local park, JU:MP events or a sports session. They could play the game individually, playing to improve their personal best or as a team with friends competing with each other.

By gamification we mean the application of typical elements of game playing (e.g. point scoring, rewards, competition with others, rules of play). Gamification aims to make getting more active to fun.

Given the digital tool/app will be a collaborative effort between the JUMP team and the successful bidder we will need IP agreement that reflects this so we would expect to agree this together once we have made a decision on who we are offering the contract to.

Question:

Do you envisage the content / activities within the digital environment to be produced by the vendor, or does the content / activities already exist in some format?

Answer:

The content / activities will be developed together with the JUMP research and development team. However ideas from the tendering company are encouraged and we would expect them to develop ideas through insight with young people.

Tender: Active Outdoor Learning, January 2020

Is there likely to be a change in the delivery timetable and final deadline for this work (currently July 2021) as a result of the current school closures and ongoing disruptions due to Covid 19?

The delivery timetable and therefore final deadline will be need to be flexible based on the current COVID situation. The delivery timetable will be dictated by the JU:MP schools and Creating Active Schools Director - based on the needs of the schools.

Given project deadlines, the priority will be for the work to be completed this academic year. If this is not possible, we would expect the deadline to be extended into the 2021-22 academic year. If the chosen provider is not able to deliver due to the extended deadline, we would need to revisit the tender process. It would be advantageous to outline your flexibility to delivering the tender within the proposal.

There isn't evaluation in this tender is there? i.e. just design / implement the PAL training...just wanted clarity

There is no expectation for the tender to include a full evaluation. However, as the programme is led by the Bradford Institute for Health Research, there will be an evaluation of the programme of delivery. Therefore, indicating how the project may be evaluated in partnership with the JU:MP Research and Evaluation team would be advantageous.

Further, embedding a review of the training is an integral part of the delivery process to ensure lessons are learnt and training can be improved for future roll out.